Constitution and Bylaws



Constitution
( Click Here For Bylaws)
Lincoln Lacrosse Association

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Revised: September 2004

Section 1: IDENTIFICATION 2

1.01 Name 2

1.02 Definition 2

1.03 Objectives 2

1.03.1 House League 2

1.03.2 Travel 3

1.03.3 Expectations of the House/Travel Player 3

1.04 Organization 3

1.05 Mailing Address 3

1.06 Affiliation 3

Section 2: MEMBERS 4

2.01 Classes of Members 4

2.02 Cessation of Membership 4

2.03 Insurance 4

2.04 Voting 4

Section 3: GOVERNING STRUCTURE 5

3.01 Executive and Directors 5

3.02 Election of the Board of Directors 6

Section 4: MEETINGS 7

4.01 General Assembly 7

4.02 Annual Meeting 7

4.03 Special Meetings 7

4.04 Attendance at Meetings 7

Section 5: FINANCES 8

5.01 Banking 8

5.02 Fiscal Year 8

5.03 Financial Report 8

5.04 Expenditures 8

5.05 Dissolution 8

Section 6: CONSTITUTION AND BY-LAWS 9

6.01 Amendments to the Constitution 9

6.02 Amendments to the By-Laws 9

6.03 Interpretation of the Constitution 9

Section 7: OTHER REGULATIONS 10

7.01 Playing Rules 10

7.02 Other Rules and Regulations 10

7.03 Use of Association Logo 10




Section 1: IDENTIFICATION ------------- back to the top

1.01 Name



The name of the Association shall be the "Lincoln Lacrosse Association", hereinafter referred to as the Association or LLA and the official logo be "CRUSH".



1.02 Definition



The Association shall be a non-profit organization which is the sport governing body for minor lacrosse in the area known as the Town of Lincoln and operate as a member of the Ontario Lacrosse Association and Zone 9 Lacrosse.



1.03 Objectives



The objectives of the Association are to promote, develop, and govern minor lacrosse within the Town of Lincoln and its surrounding area.



1.03.1 House League



a. To provide adequate floor time in lacrosse for the boys and girls of the community.

b. To provide the best coaching available and thereby teach the boys and girls the basic skills of lacrosse.

c. To provide equalized floor time for all house league players.

d. To help boys and girls enjoy the game of lacrosse.

e. To help our boys and girls develop positive attitudes of sportsmanship and respect for authority and for the rules of the game of lacrosse.

f. To foster among its members, supporters, and teams a general community spirit.


1.03.2 Travel



What the Player can expect of Travel Lacrosse



a. A higher level of competition than House League Lacrosse.

b. A more disciplined approach to Lacrosse than the House League.

c. Floor time is to be earned, and not necessarily equal.

d. Participation in games and practices on short notice.

e. To be held accountable by the coaching staff for:

1. Lack of effort.

2. Unsportsmanlike conduct.

3. Non-approved absences

4. Players may be benched or suspended. In severe cases, the Disciplinary Committee of the LLA Board may remove the player from the team.



1.03.3 Expectations of the House/Travel Player



a. Honest effort and a commitment in participation, games, and practices.

b. Regular attendance at games and practices.

c. Prior notice must be given to coaches for absences.

d. Sportsmanlike conduct at all team functions.



1.04 Organization



The Association shall be composed of members as hereinafter set and it shall be managed by the Board of Directors as outlined in this Constitution and by-laws.



1.05 Mailing Address



The Association shall at all times maintain a post office box in Vineland. This box shall serve as its mailing address and be maintained by the Secretary.



1.06 Affiliation



The Association shall seek membership in, and affiliate itself with, the Ontario Lacrosse Association and its local zone.




Section 2: MEMBERS------------- back to the top



2.01 Classes of Members



The Association shall have two classes of membership, namely: Playing Members and Adult Members:



a. Playing Members shall be all members who have properly registered to participate in the activities of the Association.

b. An Adult Member shall be: at least eighteen years of age, a player or either a parent or guardian of a playing member; or bench personnel with the Association.



2.02 Cessation of Membership



Any member shall resign or be suspended as a member of the Association, during a Special Board Meeting, due to:



a. Inability to complete tasks and/or keep up the responsibility of his or her position in the Association.

b. Poor representation of the Association.



2.03 Insurance



All of the Association playing members and Board members shall be insured through the Ontario Lacrosse Association insurance plan. All coaches will be insured through the Coaching Association of Canada Liability Insurance Plan.



2.04 Voting



Only Adult Members, as defined in Section 2.01, in good standing, may vote at the Annual General Meeting (AGM). Only one vote per family is permissible.




Section 3: GOVERNING STRUCTURE------------- back to the top

3.01 Executive and Directors

The Board of Directors consists of the Executive Committee and its Directors.

a. The Board shall conduct the affairs of the Association.

b. The Board, prior to any action or amendment concerning such decision, must ratify all Association decisions.

c. The Board will meet once every month or as directed by the President through the Secretary.

d. One-half of the total number of the Board plus one (1) constitutes a quorum at a

Board meeting.

e. Except for the President, every Board member shall have a vote in all decisions.

f. The President shall have a casting vote to make or break a tie on motions.

g. Other duties of the Board members shall be outlined in this Constitution and in the

By-Laws.





Executive Committee

1. Past President

2. President

3. Vice-President

4. Secretary

5. Treasurer



Directors

6. Director-Head Convenor

7. Director-Travel Convenor

8. Director-Publishing Statistics

9. Director-Registration

10. Director-Sponsorship

11. Director-Fundraising

12. Director-Publicity & Promotions

13. Director-Equipment

14. Director-Trophies & Awards

15. Referee-In-Chief

16. Volunteer Co-ordinator



3.02 Election of the Board of Directors



a. The Association's Board of Directors shall be elected at the Annual Meeting and shall rule for the given term of the position.

b. A non-board member, chosen by Association's Board of Directors at monthly meeting, shall chair the elections at the Annual Meeting.

c. Two members-at-large shall act as scrutinizers for the elections.

d. To be elected as the President, a member must have been on the Board at least one (1) of the immediately preceding two (2) years.

e. To be elected to a Board position, a member, as defined in Section 2.01, must obtain a minimum of 50% plus one (1) of the votes cast, and be at least eighteen years of age.

f. All Board of Directors positions, except for Past-President, shall be elected at the end of the Annual Meeting in the following order:



Executive Committee

1. Past President (not a voted position)

2. President

3. Vice-President

4. Secretary

5. Treasurer



Directors

6. Director-Head Convenor

7. Director-Travel Convenor

8. Director-Publishing Statistics

9. Director-Registration

10. Director-Sponsorship

11. Director-Fundraising

12. Director-Publicity & Promotions

13. Director-Equipment

14. Director-Trophies & Awards

15. Referee-In-Chief

16. Volunteer Co-ordinator



g. All Board of Director positions take effect following the end of the AGM..

h. Current President shall assume the position of the Past President.




Section 4: MEETINGS------------- back to the top

4.01 General Assembly



On all questions of procedure not dealt with by the Constitution, the latest edition of "Robert's Rules of Order Newly Revised" shall apply.



4.02 Annual Meeting



a. The Association shall conduct an Annual Meeting on or before the third Sunday in October in each year.

b. Notice of the Annual Meeting shall be posted in the arena at least two (2) weeks prior to the meeting.

c. The current President shall chair all aspects of the Annual Meeting except for the elections.

d. All current Board Members, Bench Personnel and one adult member of each family of the Association, as defined in Section 2.01, are entitled to vote. There shall be no proxy votes. Quorum for AGM will be a minimum of 12 members.

e. Any outstanding fines not paid will automatically disqualify that individual from voting at the Annual Meeting or participating in any subsequent games as a player or bench personnel. The individual fined will be permitted to proceed through the existing grievance procedure with the full understanding that the decision of the Board of Directors is final.



4.03 Special Meetings



A Special Board Meeting of the Association must be called within fourteen (14) days by the Board upon its own motion or by a petition which is submitted to the Secretary with the signatures of more than thirty (30) adult members, as defined in Section 2.01, of the Association. Only the business for which a Special Meeting has been called will be dealt with.



4.04 Attendance at Meetings



All members of the Association, in good standing, may attend any of the Association's meetings as observers. Observers can present new items only at the invitation of the meeting chairman. Observers will not be permitted to vote, make motions, or second motions, except at the AGM or at any Special Meetings of the Association.




Section 5: FINANCES------------- back to the top



5.01 Banking



a. The funds of the Association shall be deposited. The appropriate financial institution shall be decided at the discretion of the Board, for the best benefit of the Association in the name of the Association.

b. The Treasurer and either one of the President or Vice-President shall sign all cheques.

c. No two (2) signing authorities shall cohabitate or be related.

d. The Association has the power to accept donations, gifts, legacies and bequests.



5.02 Fiscal Year



The fiscal year of the Association shall end on the 30th day of September in each year.



5.03 Financial Report



a. The financial statement of the Association shall be presented to each member present at the Association's Annual General Meeting.

b. All the financial records of the Association shall be audited in December of each year if directed by a majority vote of the membership at the Annual Meeting.



5.04 Expenditures



Budget shall be established and approved annually at the AGM. All of the Association's expenditures must first be approved by the Board of Directors through a motion and vote.



5.05 Dissolution



The Association shall not be dissolved unless all liabilities have been discharged and a motion has been passed by the majority of votes recorded at a special meeting convened for the purpose of dissolving the Association. Upon dissolution, surplus money shall be donated to a charitable organization, as decided by the majority at the Special Meeting, which carries out its work solely in Ontario.




Section 6: CONSTITUTION AND BY-LAWS------------- back to the top



6.01 Amendments to the Constitution



Amendments may only be proposed for the Annual General Meeting in the form of a written notice of motion that must be submitted to the Secretary at least 30 days prior to the AGM.. Voting on any such amendment shall be done by a show of hands. A two-thirds (2/3) majority vote of members present will be necessary to pass any amendments.



6.02 Amendments to the By-Laws



Amendments may only be proposed for the Annual General Meeting in the form of a written notice of motion that must be submitted to the Secretary at least thirty (30) days prior to the AGM.. In the case of a Special Meeting (for such purpose), or Board Meeting in the form of a notice of motion, the written notice must accompany the proposed Amendments. Voting on any such amendment shall be done by a show of hands. A two-thirds (2/3) majority vote of members present will be necessary to pass any amendments.



6.03 Interpretation of the Constitution



In the Constitution and in the By-Laws of the Association, unless the context otherwise specifies or requires:

a. the singular shall include the plural, and the plural the singular,

b. the masculine shall include the feminine and the neuter,

c. 'person' shall include individuals, bodies incorporated, partnerships, syndicates, trusts, unincorporated organizations and any number of aggregate of persons.




Section 7: OTHER REGULATIONS------------- back to the top



7.01 Playing Rules



The Association shall at all times abide by the Rules and Regulations of the Canadian Lacrosse Association and the Ontario Lacrosse Association and Zone 9.



7.02 Other Rules and Regulations



a. The Association may make such Rules and Regulations as may be deemed necessary to promote, develop, and govern the sport of Lacrosse in the Town of Lincoln and the surrounding area.

b. The Association may impose such other regulatory measures as it deems necessary for the efficient administration of the competitive structure of the sport within its jurisdiction.

c. No such regulation may violate the individual's rights or freedom except as may be required to protect the rights and freedoms of any other individual, and to ensure the stability of the basic structure of the sport.

d. Fighting will be dealt with immediately, with a game expulsion and possible further game suspensions. There will be monetary fines assessed to individual players for any major misconducts, fighting as per the guidelines in the OLA handbook.



7.03 Use of Association Logo



The "CRUSH" shall be used on Association letterhead, official documents, newsletters, notices, and clothing (including players shirts and shorts) as required by the Board.. Use of logo to be approved by Board of Directors.




Lincoln Lacrosse Association
E-mail: LincolnLacrosse@hotmail.com

Mailing Address:
Lincoln Crush Lacrosse Association
P.O. Box 498
Beamsville, Ontario
L0R 1B0

     
 
 
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