Section 1: STANDING COMMITTEES
1.01 Structure
a. The Board of Directors shall be composed of all fifteen (15) Board Members elected at the Annual General Meeting plus the Past-President. The President shall be the Chairman of this Board. Quorum will be minimum of 3 Executive and 5 Directors in attendance.
b. The Executive Committee of the Board of Directors shall be responsible for setting the agenda for the Board of Directors Meeting. The Executive Committee of the Board will be responsible for the day-to-day operations of the LLA as its management team, and will: report to the Board of Directors, operate as a committee of the Board of Directors, and be responsible to the Board of Directors. The Executive Committee of the Board will be comprised of the President, who shall chair the Committee, the Past President, the Vice-President, the Secretary, and the Treasurer.
c. The Disciplinary Committee shall be comprised of the Director-Head Convenor, the Vice-President and the Past President, who shall chair the Committee. In the absence of any of the above, or in the event that any of the above must disqualify themselves as having a conflict or being involved in the grievance, the President shall become a member of this committee and in the absence of the Past President, the President shall chair the Chair. There shall always be three members of this committee hearing any grievance and in the event that three of the above are unable to serve, the Board of Directors will appoint members as required to constitute a committee. Parents of players will be notified and are welcome to attend.
- The Coaches Selection Committee shall be comprised of theVice President, the Director-Head Convenor, the appropriate Division Convenor and not less than 2 additional members as approved by the Board. In the absence of any of the above, or in the event that any of the above must disqualify themselves as having a conflict within a division, the President shall become a member of this committee.The Committee shall be responsible for interviewing and/or reviewing all coaching staff requests for all Divisions and shall select team coaching staffs for the upcoming season, subject to Board approval.
1.02 Functions
(These are to be set out by the newly elected Board at their first meeting)
Section 2: GOVERNING STRUCTURE
2.01 Duties of the Board of Directors
The Past President shall:
1. Advise the Board of the past decisions history.
2. Be responsible for the LLA Disciplinary Committee.
3. Be responsible for all aspects of the Annual Meeting.
4. Assist the President as and when requested.
5. Represent the President in his absence.
The President shall:
1. Chair all Association, Executive, Board, Annual and Special Meetings.
2. Oversee all the Association's business to see that it is conducted as directed by the Board.
3. Represent the Association at the annual Meeting of the Ontario Lacrosse Association.
4. Be a signing officer of the LLA.
5. Act as an Ex-officio member of all committees of the Board.
6. In conjunction with the Secretary, devise and prepare an agenda for circulation to the Board of Directors in advance of the next meeting.
7. Be one of LLA representatives on the Zone Board.
The Vice-President shall:
1. Be responsible for all aspects of the Association's House league and Travel teams.
2. Be responsible for all aspects of LLA Rep Program.
3. Be the LLA Main Representative on the Zone Board.
4. Co-ordinate all floor time requirements for the LLA.
5. Be a signing officer of the LLA.
6. Arrange and conduct Coaches' courses.
7. Make coaches aware of certification courses.
The Secretary shall:
1. Receive and disperse all correspondence.
2. Be responsible for LLA post office box.
3. Record and distribute minutes of all Executive, Board, Annual and Special Meetings of the LLA.
4. Assist other Board members with correspondence, as required.
5. Schedule and advise all Board members of meeting dates, times, locations, etc.
6. In conjunction with the Executive Committee, devise, prepare, and distribute an agenda in advance of the meeting.
7. Be the main contact person for all matters dealing with Ontario Lacrosse Association, Zone 9 and the Town of Lincoln.
8. Be responsible for the LLA website.
The Treasurer shall:
1. Be responsible for all the financial accounting of the LLA.
2. Sign all financial documents of the LLA.
3. Be responsible for the budget.
4. Be responsible for registering all members as needed for insurance as required by the Constitution.
5. Hand out a monthly statement to all members of the Board at each Board meeting.
6. Be a signing authority of the LLA.
The Director-House League Convenor shall:
1. Under the direction of the Vice-President be responsible for operating the House league program.
2. Be responsible for officials.
3. At the start of the season give the head coaches their team roster sheets and game and practice schedules.
4. Ensure that all coaches are following Association Objectives (Fair and Equal Play) and Rules. It is the responsibility of the convenors to keep a close liaison between coaches and the Executive, to point out problems to coaches, and to do all in their power to help the league.
5. Be present for as many of the league games as possible. Many "small problems" can be corrected before the become "big problems" if dealt with immediately.
6. Attend all Executive meetings to enable you to inform your coaches of meeting items which may affect them. Inform the Executive of any issues your coaches may have that need to be dealt with.
7. Liaise between the Executive and the coaches, players, and parents on such items as scheduling, fundraising, tournaments, rules, etc.
The Director- Travel Convenor shall:
1. Under the direction of the Vice-President be responsible for operating the Rep Teams program.
2. At the start of the season give the head coaches their team roster sheets and game and practice schedules.
3. Ensure that all coaches are following Association Objectives and Rules. Keep the Executive aware of any concerns, point out problmes to coaches, and to do all in their power to help the league.
4. Be present for as many of the travel games as possible. Many "small problems" can be corrected before they become "big problems" if dealt with immediately.
5. Attend all Executive meetings to enable you to inform your coaches of meeting items which may affect them. Inform the Executive of any issues your coaches may have that need to be dealt with.
6. Liaise between the Executive and the coaches, players, parents and Zone 9 on such items as scheduling, fundraising, tournaments, rules, etc.
The Director-Publishing Statistics shall:
1. Inspect all Association weekly game sheets for the purpose of compiling statistical records of goals, assists, and games won/lost/tied to determine league standings for teams, players, and goal tenders.
2. Post a weekly list of league standings on the Association bulletin board and provide Division game information to the Director-Publicity and Promotions and Secretary.
3. Keep track of the team standings to determine end of season standings for awards.
4. Keep track of individual Players who have been removed from the game due to maximum 6 minutes of penalties reached. Notify House League Convenor of Individual Players who need a warning or a 1 game suspension.
The Director-Registration shall:
1. Be responsible for the LLA Annual Registration.(Players, Coaches, Executive)
2. Assist the Vice-President in arranging and conducting Coaches' Courses.
3. Make coaches aware of certification opportunities.
4. Inform Ontario Lacrosse Association of yearly coaching certification updates.
The Director-Sponsorship shall:
1. Be responsible for all aspects of sponsorship, including solicitation of House league and Rep Team sponsors, as well as Tournament sponsors.
2. Distribute Appreciation Pictures to all LLA sponsors.
The Director-Fundraising shall:
1. Be responsible to the Board for suggesting various major fundraisers for the Board's consideration.
2. Be responsible for any and all fundraising activities (50/50 draws, food booth, tee-
shirts). The Director of Fundraising will be specifically responsible for one or two
major fundraising projects as determined by the Board of Directors of the LLA.
The Director-Equipment shall:
1. Be responsible for equipment purchase, storage, distribution, and pick-up.
2. Obtain quotes and order sweaters and equipment as required by the LLA.
The Director- Trophies & Awards shall:
1. Be responsible for all trophy puchases and awards.
2. Obtain quotes and order all trophy purchass and awards, as required by the LLA.
The Director-Publicity & Promotions shall:
1. Be responsible for all aspects of the LLA Newsletter.
2. Be responsible for regular press releases, including Division game information.
3. Co-ordinate all areas of publicity, advertising and public relations of the LLA.
4. Develop and institute a promotional campaign to develop increased awareness of minor lacrosse.
5. Work closely with the Board Members to publicize and promote all future and ongoing programs of the LLA.
The Referee-In-Chief shall:
1. Be responsible to the President for the performance of such duties as the latter may assign.
2. Oversee the assigning of officials, keeping a record of all Referee assignments.
3. Assign replacement Officials in situations where the assigned Official is unable to meet his/her commitment.
4. Contact the Zone-Referee-In-Chief in order to arrange to have Referees performance evaluated throughout the season.
5. Deal with all complaints regarding any Officials behaviour.
6. Work as closely as possible with Referees, concerning their habits on and off the floor.
7. Meet with individual Referees to discuss any serious problems (attitude, language, discipline, or unacceptable ability)
8. Report immediately, to the President, any official whose attitude, language, discipline, or ability is not acceptable and together determine an adequate solution to the situation (additional training, suspension)
9. Receive and review all Incident Reports for possible Discipline Committee action. Contact the President within 24 hours with a verbal report.
10. Work closely with the Director of Statistics to ensure the recording of all penalties which involve suspensions.
11. Advise the Treasurer of any payments to be made to individual referees.
The Volunteer Co-ordinator shall:
1. Be responsible to the Association for the performance of all scheduling of volunteers.
2. Oversee the assigning of Parent volunteers for Time Keeper/Score Keeper and 30 Second clock for a minimum of 5 hours per family.
3. Oversee the assigning of Minimum Wage Students for Time Keeper/Score Keeper and 30 Second clock for a minimum of 3 hour time blocks.
4. Arrange with Students to attend the Time Keeper/Score Keeper and 30 Second clock training session in order to be carded.
5. Co-ordinate the End-of-Season volunteers for the Championship celebration.
6. Advise the Treasurer of any payments to be made to individual families upon completion of their volunteer commitment.
